Jason Shechtman

How to Be More Productive At Work

Being productive is one of the most valued qualities an employee can possess. If all the employees in a company could be productive for at least half the time they’re at the office, the amount of work that would get done would be astonishing. People would be more innovative, motivated, eager to work, and most importantly HAPPY. Being productive is one of the best feelings in the world. Seeing the difference you make in a company, seeing it grow and move forward because of something you’ve done is significantly rewarding. This makes coming to work a pleasure. It creates a better working environment and a better bond between employees and management. Increasing productivity is not such a hard task if it’s done right.

 

Treat employees properly

It seems like one of the most common, and easiest ways to increase productivity is to simply stop treating employees like children. This means that it is not necessary to constantly monitor what they’re doing. Going around making sure they’re not busy on Facebook or watching videos is not productive for anyone. A study done by a team of economists, from the university of Fairfax and a few other universities, shows that Internet temptation at work lowers employee productivity. If an employee goes on Facebook every now and then for 5 minutes it’s not the end of the world. It’s good to take a small break from what you’re doing to clear your mind so you can then focus on the right thing.

Communicate

A casual “great job, keep up the good work” can go a long way. People want to feel like what they’re doing is being noticed and that they’re not just another worker. Give feedback, whether it is positive or negative, it is important that employees and co-workers know what they’re doing, right or wrong. There should be a stable relationship between co-workers. Giving advice and helping each other out instead of having competition amongst one another will lead to a less hostile working environment. A good means of communication is also a good way to increase productivity. There are social enterprise Q&A platforms that help communication and productivity.

 

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 Keep data structured and easy to use

Productivity is not only about the people. Approximately 80% of data generated by companies is unstructured data. There are platforms that exist such as Solvepath, that keep data (emails, instant messages, and other internal social networks) structured and easy to find. McKinsey reported that “28 hours of a 40 hours week [is] wasted on emails and looking for information”. Using a product like Solvepath can structure your data, and make everything easily accessible. It can also increase productivity by collecting a database of questions asked within a company and the answers to these questions. It finds experts within the company to give a more direct answer to the question as opposed to searching online.

Plan accordingly

No two people are the same, which means that what works for some may not work for others. Some people might be morning people, some individuals get their best work done after lunch, and some are the late pushers. Creating a task list with a rough assessment of what needs to be done, and the importance level of each task is a good way to start things off. Setting your own working schedule could be beneficial in several ways.  If you’re a morning person and as the day goes on your energy level starts to drop, get the majority of your work done when you first get to work. Get all the big tasks out of the way and leave the lighter work for the afternoon. Knowing what best suits you will help you produce your best work.

 

Productivity comes in several different forms. Person to person contact is a form of productivity, while structure in general is a form of its own. Treat employees with respect and confidence and they will respond with hard work and productivity. Structured data that’s easy to use and easy to find will help communication and make sure everything is going as planned.